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— Office of the Provost

    Staff and Scholarships [IC/OOC]

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    Van de Kärne
    Provost

    Posts : 34
    Join date : 2011-11-10
    Location : Thirteenth Floor

    Staff and Scholarships [IC/OOC]

    Post  Van de Kärne on Fri Dec 02, 2011 3:19 am

    Staff and Scholarships
    A Memorandum on Staff Positions and Scholarship Applications

           As per requests lodged by several members of the tertiary staff, as well as from pressure applied by the Board of Proctors, I – representing the Office of the Provost – have chosen to concisely and deliberately formulate as well as publish this memorandum in order to address the various levels of staff present within the bureaucracy of the Library, as well as make known of scholarship opportunities present to those who have chosen to become Students of the Library or the University. Therefore, I will attempt to accurately and concisely detail the exact responsibilities of each tier of administrative authority in a manner that is easily understood and effectively conveyed.

           Any remaining questions are to be lodged with the Board of Proctors proper or the Principal Librarian. Should further information be required, students are requested to contact their instructors or a librarian for instruction. Contacting the Office of the Provost is to be restricted to matters of immediate or dire importance.

    · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

    Board of Proctors
           In a word, the Board of Proctors is “power”; losing the figurative and highly-rhetorical sentiments, the Board of Proctors is the highest policy-making authority within the institute of the Library and, as such, the attached-body of the University. In this capacity, the Board of Proctors serves as the primary executive authority within the over-arching “ivory tower” that is the Library; even so, primary functions concerning day-to-day execution of policy, administration, and – in certain instances – policy-making itself has been primarily devolved to the Office of the Provost.

           To greater degrees, the goals and purposes of the Board of Proctors have largely been delegated to those involving oversight of the Library's staff, policy execution, and financial distribution in regard to proper appropriation of funds and management. In such correlation, the Board of Proctors is responsible for oversight of all activities of the University annex, to include supervision of curriculum, maintenance of educational standards, and maintaining of appropriate research materials necessary for the conduction of University business.

           Currently, there are four members of the Board of Proctors, including the Office of the Provost. While most Proctors choose to take an active role in the policy of the Library and its individual annexes, such actions are not mandatory. Certain positions on the Board permit tertiary or indirect responsibility to the Library in the regard of policy-making and execution; such positions are deemed “Benefactors.” “Benefactors” are considered separate from nominal, principal staff in the fact that most contributions are intellectual, material appropriations, or monetary donations, and are not responsible for conducting further administrative duties within the Library itself.

           The Board of Proctors is an inclusive arm of the Library, meaning that the Board chooses whom to appoint to the position of Proctor. Furthermore, the Board of Proctors is in no way obligated to permit lower staff to advance to the position of “Proctor.” This echoes the means of policy execution of the Board, that is to say that the Board conducts its business according to directly democratic centralism – freedom of debate, unity in action. Such is to say that, while within the business of the Board, Proctors are permitted to express dissent or differing opinions, once a decision has been made, it is the responsibility of each Proctor to support and enforce the decisions of the whole.

    MEMBERS OF THE BOARD OF PROCTORS
    Office of the ProvostSebastiaan van de Kärne
    Principal LibrarianEllepsis van de Kärne
    Principal Curator”Armagus”
    Principal Educator[ Position Open ]
    Principal Lector[ Position Open ]
    BenefactorTheophrastus Eibon
    Benefactor[ Position Open ]
    Benefactor[ Position Open ]

    · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

    Office of the Provost
           The Office of the Provost is, by far, the single most identifiable and well-known administrative position within the principal staff of the Library and the University. In effect, the Office of the Provost is a corporation sole (a bureaucratic “corporation” comprised of a sole individual) which serves as the enacting arm of the Board of Proctors. The Provost – the individual officer of the Office – is responsible for appropriate administration and execution of policies, procedures, and necessary functions as determined by the Board of Proctors. Due to this, the Office of the Provost is often responsible for intermediary communications between the body of students (as well as tertiary staff of the Library and its annexes) and the principal members of the Library's staff.

           Though the only explicit role of the Provost is to perform duties assigned to the Office by the Board of Proctors, since the re-founding of the Library approximately two years ago, the Office of the Provost has taken upon itself a variety of duties not assigned. The reason for this, primarily, is the absence of the Board of Proctors during the initial stage of re-establishment, leaving the Provost as the primary executor and administrator of the Library to the present date. As such, the Office continues to function primarily as the chief administrator of the Library with its primary duties concerning the management of staff, the oversight of financial acquisitions, the maintenance of executive policies and procedures, insuring the effective and efficient maintaining of the Library's contents, and, to varying degrees, the formulation of administrative policies and their effective execution.

           Considering the Provost's position on the Board of Proctors, much like the Board itself, the Office of the Provost is inclusive. Each Provost is chosen according to majority decision by the Board, with candidates being selected from amongst the Proctors themselves. Though no effective by-laws exist to limit the Provost's terms, de facto, each future Provost is appointed to a life-term within the Office – as per its status as a corporation sole. As of yet, such policies have not been utilized due to the current status of the Provost.

           The current Proctor occupying the Office of the Provost is Sebastiaan van de Kärne, younger half-brother of the Principal Librarian and Proctor, Ellepsis van de Kärne. Being the initial individual responsible for the re-opening of the Library and it's annexes, Van de Kärne's status as the Provost has not been questioned, and he remains responsible for the effective re-organization of the Library, its staff, and the continued appropriation of the University and its annexes.

    · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

    Library and University Staff
           The Library and University Staff constitute the bulk of employed individuals within the individual annexes of the Library itself. These individuals are those who primarily interact with scholars, students, and visitors and, as such, are responsible for maintaining a certain level of appropriate conduct as well as being responsible for assisting individuals in their stay in the Library. Even so, while certain degrees of restrictions on the Library and University staff have been executed since their re-establishment, the primary purposes for individuals seeking to establish themselves run the gambit.

           Though the “Staff” are often considered amongst the lower tiers of the Library's administrative personnel, being accepted as a member has many beneficial qualities to those seeking employment and greater access to knowledge and information held by the annexes of the educational institution. Primarily, Staffed personnel are granted a salary, room and board, and access to the fabled “Restricted Sections” of the Library itself. For obvious reasons, this makes even the “lowliest” possible Staff position a heavily sought-after post. Specifically, however, monetary and financial benefits aside, Staff personnel positions offer a unique perspective on the Library and its functions; while scholarships permit students access to the restricted portions of the annexes alone, Staff positions also permit access to certain rectories that are otherwise prohibited to even “Scholars” - specifically the lower, subterranean archives and the logistical bureaus themselves.

           Staff positions are divided into two tiers according to obligations and responsibilities (and, assuch, monetary compensation for services), and are further divided into two annexes – the Library and University. Currently, individuals may apply for one of four positions, with each position requiring further prerequisites according to the tier of the position requested. Specifically, however, upon issuing a Letter of Application, potential Staff members are required to meet the following primary prerequisites:

                           • Must have previously acquired an accepted scholarship;
                           • Must maintain at least one person of reference from Library or scholarly personnel for First Tier positions;
                           • Must maintain at least two persons of reference from Library personnel for Second Tier positions;
                           • And, lastly, must be willing to partially reside on Library grounds (Second Tier).

           The previously-mentioned prerequisites are non-negotiable. Individuals wishing to apply for Staff positions must be able to oblige to provide these in an orderly format. As such, all Letters of Application are to be rendered to the Office of the Provost and must contain, at minimum, a dossier containing skills and descriptions that would prove useful for the position being requested, must contain all persons of reference in accordance to the position the individual is seeking, and must contain a reasoning for the purpose of wishing to join the Library Staff.

           As previously mentioned, Staff personnel receive monetary compensation for their services rendered to the Library, University, or other annexes. While room and board are provided free of charge to all Staff personnel, a modest payment for services is still provided. Due to the instability and volatility of the Keep, however, the Board of Proctors have opted to compensate personnel in precious and semi-precious metals based on single Helenian Ounce units. Each Helenian Ounce of payment constitutes a single, minted plate of the chosen material, with total salaries rendered to personnel in sackcloth bags each pay cycle on the basis of: 100 copper are equitable to one silver; fifty silver are equitable to one gold; and 1,000 gold are equitable to one platinum, Helenian Ounce. Initially, each member of the Staff are compensated on a base scale in differing salary periods, with pay-grade evaluations occurring once every six months (or upon request once ninety days of services have been rendered) with promotion opportunities occuring regularly in an undefined, necessity-based period.

           As a final note, regardless of annex, during times of heightened activity, regardless of position, some Staff personnel may be requested to fulfill duties beyond the normal scope of their responsibilities. As an example, “Educators” may, at times, be requested to fulfill the duties of “Librarians” - a position outside of their annex; in the case of such to occur, personnel will be monetarily compensated for completing duties beyond their normal responsibilities or beyond their annexes.

    AVAILABLE STAFF POSITIONS
    Staff Positions and Information (CLICK):

                           • LIBRARIAN
                           Library Annex
                           Second Tier Staff Position
                           Supervisor: Ellepsis van de Kärne (Principal Librarian)
                           Person(s) of Reference Required: Two (Staff personnel only)
                           Base Compensation: 75 gold, 20 silver, and 30 copper
                                   Salary Period: Monthly
                           Description:
                           Librarians serve as the primary “face” of the Library in sum. Their
                           duties primarily include: information organization and management of Library
                           text, tomes, volumes, etc.; rendering of informative advice to individuals requesting
                           access to certain information as well, if necessary, the location of such; general
                           informative procurement in regard to infrequent or new visitors to the Library,
                           as well as providing timely access to such information; and being responsible
                           for having a broad understanding of texts, tomes, and manuscripts within their
                           section of service, their location, and a general history of each volume as
                           necessary.


                           • ARCHIVIST
                           Library Annex
                           First Tier Staff Position
                           Supervisor: Ellepsis van de Kärne (Principal Librarian)
                           Person(s) of Reference Required: One (Scholars or Staff personnel)
                           Base Compensation: 15 gold, 5 silver, and 10 copper
                                   Salary Period: Bi-weekly
                           Description:
                           Archivists serve primarily as support staff to Librarians. Their
                           duties primarily include: assisting Librarians in the location and procurement
                           of archived tomes, texts, or manuscripts not generally available for immediate
                           viewing; the organization and maintenance of text, tomes, and manuscripts;
                           the orderly maintenance of information bureaus, record archives, historical
                           archives, and catalogues; documentation and record-keeping of archived texts
                           and volumes; and generally appropriation and collection of text, tomes, and
                           manuscripts deemed ready to be archived – specifically volumes not usually
                           requested by students or visitors, as well as manuscripts of marginal historical
                           significance.


                           • EDUCATOR
                           University Annex
                           Second Tier Staff Position
                           Supervisor: Office of the Provost
                           Person(s) of Reference Required: Two (Staff personnel only)
                           Base Compensation: 65 gold, 15 silver, and 30 copper
                                   Salary Period: Monthly
                           Description:
                           Educators serve as the spine of the University staff. Their duties
                           primarily include: the formulation and maintenance of classes they teach
                           and the curriculum for each; the maintenance, organization, and collection of
                           course materials; grading of students and scholars according to the parameters
                           of each class in comparison to course materials and their peers; the maintaining
                           of an educational and academic-friendly environment; the willingness to
                           educate the ignorant in accordance with University policies; and, lastly, the
                           formulation of educational doctrines and policies befitting of their fields,
                           classes, courses, and, as necessary, lectures in accordance with the principals
                           of educated civility and etiquette.


                           • LECTOR
                           University Annex
                           First Tier Staff Position
                           Supervisor: Office of the Provost
                           Person(s) of Reference Required: One (Scholars or Staff personnel)
                           Base Compensation: 7 gold, 5 silver, and 15 copper
                                   Salary Period: Bi-weekly
                           Description:
                           Lectors are primarily defined as “non-committal” Staff due to their
                           often temporary or utilitarian service periods. Their duties primarily include:
                           the formulation of educational lectures and courses; the willing education of
                           often frequently shifting student bases; the utilization and creation of course
                           materials; with primary focus being, and maintaining, a willingness to teach
                           and educate outside of the normal, classroom setting. Lectors are primarily
                           students or scholars that have chosen to educate on a semi-formal basis,
                           preferring either the loose standards of lecturing or the utilitarian nature
                           of unorthodox curriculum and unformulated standards.
    · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

    Scholarships
           Scholarships offer unique opportunities to students willing to reach-ahead and motivate themselves beyond the fields of study most easily obtained. Though all individuals seeking to better themselves or grasp a greater understanding of the world around them are accepted as “students” of the Library, certain students – for numerous reasons – seek greater, deeper knowledge not normally granted to individuals without strenuous search, study, and appreciation. As such, the Library offers a system of scholarships available to students seeking access to tomes, texts, records, and manuscripts not offered to those without such academic status – specifically, access to the fabled Restricted Sections.

           Scholarships are granted to students who lodge applications with the Office of the Provost, after which, a deliberation is made amongst the Board of Proctors. Students of good standing, moral and ethical purity, sound reasoning and justification, as well as an explicit willingness to learn that have proven themselves to the Board of Proctors, the Staff, and their fellow academic colleagues are awarded scholarships after a minimum seven day waiting period. After which, a student is given the title of “Scholar,” given a Certificate of Academic Scholarship, and is granted access to the Restricted Sections within the Library – excluding sections otherwise forbidden beyond Staff access.

           Application procedures are severely strict and overseen directly by the Office of the Provost, with advisement and ultimate authority granted to the Board of Proctors. The proper process for lodging an application includes: writing an essay of no less than five hundred words concerning the reasons why one wishes a scholarship, including primary sources of research inquiry (particular fields of study not readily available to students without Certificates of Academic Scholarship), as well as reasoning as to why one believes they may deserve a scholarship. After such an application (If such application is properly written and has passed the minimal standards as outlined by the Office of the Provost.) is lodged, a minimum waiting period of no less than seven days will occur, during which, the Board of Proctors will deliberate on the essay, the student's history, the merits of the arguments presented in the essay, as well as such qualities that may be deserving of granting the application.

           After the Board of Proctors has deliberated, a public statement is released detailing the status of the application in the form of a simple “acceptance” or “rejection,” marking the end of the deliberation and the official granting of the Certificate of Academic Scholarship. Even so, not all scholarships are accepted; in the event an applicant is rejected, the Board of Proctors and the Office of the Provost are required to stipulate their reasoning for the rejection of the application. Applicants are then required to wait no less than ninety days before they can re-submit another application. No appeals process is available to lodge grievances with Library personnel in regards to the rejection of an application, and all rejections are final insofar as they cannot be detracted, removed, or persuaded to be changed once an application has been deliberated and a decision has been finalized.

           While applications are the normal – and most common – means of obtaining an academic scholarship, they are, by no means, the only method. In each academic cycle (ninety-day period), the Office of the Provost and the Board of Proctors may voluntarily award a Certificate of Academic Scholarship to one person each. Meaning, in each academic cycle, two scholarships may be awarded to two individual students. While this is not common, it exists as a means to reward students who have shown a willingness to educate themselves and have expressed an inherently-motivated, academic drive for knowledge and intellectual pursuit.

           Before detailing specific awards granted by an academic scholarship, a note should be made. Scholarships may only be revoked by a majority decision of a standing quorum-of-availability from the Board of Proctors. The Office of the Provost does not withhold the right to nullify or revoke academic scholarships unless in cases of theft, power-exploitation, or academic fraud. In such cases, the Office of the Provost may unilaterally nullify an individual's scholarship without approval, consent, or oversight by the Board of Proctors.

           While access to the Restricted Sections of the Library is the most identifiable benefit of possessing a Certificate of Academic Scholarship, it is not the only award rewarded for studious research, study, and learning. Students that receive an academic scholarship are entitled to several benefits aside from the obvious access to otherwise “restricted” research materials. These include:

                           • Access to certain “Restricted Sections” of the Library;
                           • Access to restricted tools, equipment, and artifacts within the University and the Library;
                           • A modest scholarship stipend of two gold, five silver, and fifty copper to be dispensed on a weekly basis;
                           • Free room and board in a single-occupant room within the dormitories upon request;
                           • Reduced vendor prices by thirty-five percent (35%);
                           • Access to Staff positions;
                           • And greater freedoms of movement within the Library and its annexes.

           In closing, these benefits are total – excluding portions of the Library restricted to Staff or otherwise administratively forbidden due to environmental dangers out hazards – and continue to effect students possessing academic scholarships unless otherwise invalidated or restricted. No scholarly student may be restricted from utilizing these benefits unless being reprimanded by the Office of the Provost or the Board of Proctors, or as a part of an ongoing investigation in regards to theft or academic fraud.

    · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

           It is my hope that this memorandum has been relatively concise, and has served to further the understanding of the students, visitors, and Staff of the Library in regard to the hierarchy and bureaucracy of the Library administration, as well as clearly defining their positions, roles, and responsibilities. Furthermore, I hope it has served to enlighten the knowledge-wanton students in regard to their opportunities within the Library and in annexes in the hope that the future will remain bright, and that knowledge and intellectual pursuit will remain strong and flourishing.


                           Sincerely,
                           
                           Office of the Provost
    avatar
    Van de Kärne
    Provost

    Posts : 34
    Join date : 2011-11-10
    Location : Thirteenth Floor

    Staff and Scholarship Applications

    Post  Van de Kärne on Fri Dec 02, 2011 3:24 am

    Staff and Scholarship Applications
    Supplementary and Mandatory Out-of-Character Applications

           In an attempt to maintain the integrity of the Library, its Staff, and the participant players of the overall “setting,” in conjunction with the above detailed, In-Character application procedures, certain Out-of-Character applications are always required.

           Below, you will find a set of two applications: one for Staff positions and another for scholarship applications. Each application must accompany an In-Character application (as detailed above) for both types of applications. Due to this mixture of “In-Character” and “Out-of-Character” applications, you may use the “SPOILER” tag code to attach and hide your “Out-of-Character” application from your “In-Character” letter or essay, allowing for a maintenance of the immersion within the setting, while still meeting both requirements.

           As detailed in the “Scholarships” section above, each application – both for Staff positions and scholarships – will be voted on by the Board of Proctors with a simply quorum-majority vote deciding the outcome of the applicant's petition. A minimum of seven days is required before the application's outcome may become public; this includes both forms of applications. Furthermore, as an aside, any applicant who does not complete both the above procedures (“In-Character”) and the below, “Out-of-Character” forms; does not complete them properly; or does not include both in their application will be summarily rejected and, as stipulated, must wait the above stated period before re-applying.

           In each “spoiler'd” section below, you will find an application displaying the proper format and information required, as well as a “code-tagged” box containing the application itself which may be copied and pasted (without further editing, other than inputing your information) for your convenience. To further convenience potential applicants, all applications are to be posted in this thread only. Posting elsewhere will result in an immediate, summary rejection.

           Good luck!


    · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·
    Staff Position O.O.C. Application (CLICK):

             · USERNAME: Your username on this forum.
             · The Keep Username: Your most commonly used username on the Keep – O.O.C. or otherwise.
             · Applying Character: The name of the character (I.C.) applying for the position; you may only apply one character at a time.
             · Profile Name: The “/whois” name of the applying character as utilized on the Keep.
             —————————
             · Years Active: Years active in text-based roleplaying in general.
             · Years Active (T.K.): Years active in text-based roleplaying on the Keep.
             · Daily Active Hours: How many hours do you spend on the Keep on average each day?
             —————————
             · Position Requested: Staff position to which you are applying.
             · Position Tier: Staff position tier – First or Second.
             · Position Annex: Staff position annex – Library or University.
             · References: Usernames of the persons of reference required.
             · Your Reason: Why do you want your character to have this position? One paragraph.
             · Your Hopes: What do you hope to bring to the setting? One paragraph.
             —————————
             · Have You Read the Forum Rules and Regulations? ”Yes” or “no.”
             · Do You Understand the Setting? ”Yes” or “no.”
             · Do You Have Other Staff Characters? ”Yes” or “no.”
             · Have You Participated in an ILLUMINATI.bat Project? <illuminati.bat> references the group of players and collaborators that produced the Library, the “Map of the Keep,” “The Nocturne,” the “Hexslinger Mythos,” and other projects on the Keep. “Yes” or “no.”

    Code:
              [b]· USERNAME:[/b] [i][/i]
              [b]· The Keep Username:[/b] [i][/i]
              [b]· Applying Character:[/b] [i][/i]
              [b]· Profile Name:[/b] [i][/i]
              —————————
              [b]· Years Active:[/b] [i][/i]
              [b]· Years Active (T.K.):[/b] [i][/i]
              [b]· Daily Active Hours:[/b] [i][/i]
              —————————
              [b]· Position Requested:[/b] [i][/i]
              [b]· Position Tier:[/b] [i][/i]
              [b]· Position Annex:[/b] [i][/i]
              [b]· References:[/b] [i][/i]
              [b]· Your Reason:[/b] [i][/i]
              [b]· Your Hopes:[/b] [i][/i]
              —————————
              [b]· Have You Read the Forum Rules and Regulations?[/b] [i][/i]
              [b]· Do You Understand the Setting?[/b] [i][/i]
              [b]· Do You Have Other Staff Characters?[/b] [i][/i]
              [b]· Have You Participated in an ILLUMINATI.bat Project?[/b] [i][/i]
    · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·
    Scholarship O.O.C. Application (CLICK):

             · USERNAME: Your username on this forum.
             · The Keep Username: Your most commonly used username on the Keep – O.O.C. or otherwise.
             · Applying Character: The name of the character (I.C.) applying for the scholarship; you may only apply one character at a time.
             · Profile Name: The “/whois” name of the applying character as utilized on the Keep.
             —————————
             · Years Active: Years active in text-based roleplaying in general.
             · Years Active (T.K.): Years active in text-based roleplaying on the Keep.
             · Daily Active Hours: How many hours do you spend on the Keep on average each day?
             —————————
             · Submissions: Name and link your Library submissions. Minimum of two required.
             · Primary Research: Primary academic interests. Minimum of four.
             · Tertiary Research: Tertiary academic interests. Minimum of two.
             · Your Reason: Why do you want your character to have this position? One paragraph.
             · Your Hopes: What do you hope to bring to the setting? One paragraph.
             —————————
             · Have You Read the Forum Rules and Regulations? ”Yes” or “no.”
             · Do You Understand the Setting? ”Yes” or “no.”
             · Do You Have Other Staff Characters? ”Yes” or “no.”
             · Have You Participated in an ILLUMINATI.bat Project? <illuminati.bat> references the group of players and collaborators that produced the Library, the “Map of the Keep,” “The Nocturne,” the “Hexslinger Mythos,” and other projects on the Keep. “Yes” or “no.”

    Code:
              [b]· USERNAME:[/b] [i][/i]
              [b]· The Keep Username:[/b] [i][/i]
              [b]· Applying Character:[/b] [i][/i]
              [b]· Profile Name:[/b] [i][/i]
              —————————
              [b]· Years Active:[/b] [i][/i]
              [b]· Years Active (T.K.):[/b] [i][/i]
              [b]· Daily Active Hours:[/b] [i][/i]
              —————————
              [b]· Submissions:[/b] [i][/i]
              [b]· Primary Research:[/b] [i][/i]
              [b]· Tertiary Research:[/b] [i][/i]
              [b]· Your Reason:[/b] [i][/i]
              [b]· Your Hopes:[/b] [i][/i]
              —————————
              [b]· Have You Read the Forum Rules and Regulations?[/b] [i][/i]
              [b]· Do You Understand the Setting?[/b] [i][/i]
              [b]· Do You Have Other Staff Characters?[/b] [i][/i]
              [b]· Have You Participated in an ILLUMINATI.bat Project?[/b] [i][/i]


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      Current date/time is Sun Sep 24, 2017 1:44 pm